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Community Center
Welcome to Beachwood Community Center!
The Community Center is a hub of year-round activity in the City of Beachwood. The center features an art gallery with exhibits changed regularly, programs for all ages, and a variety of rooms to rent for your next event. Visitors are welcome Monday-Friday, 8:00 AM-4:00 PM. Extended hours for programs, activities, and rentals.
For information on programs and activities, please see our latest Recreational Guide & Upper Classmen on the homepage, BeachwoodRec.com.
Appointments are required to tour rooms and complete rental paperwork. Contact the Community Services Department at 216.292.1970.
Room Rental Information
Beachwood residents, Beachwood businesses and community groups are able to rent Community Center rooms for meetings, functions, and events. Each of the center's six rooms may be rented individually or combined to form a larger room. Rooms may be combined to comfortably seat 150 with tables or up to 250 lecture style with chairs only.
RENTAL QUICK LINKS:
Rental Application Form | Rental Rules & Regulations
What's Included: Tables and chairs with set-up based on your room layout diagram. Sound system included if requested. Kitchen available for an additional fee.
Rental Hours: Regular rental hours are Monday through Friday, 9:00 AM-4:00 PM. Extended rental hours are available on weekdays 6:00 AM-9:00 AM, 4:00 PM-11:00 PM, and 6:00 AM-11:00 PM on weekends. For rates based on regular and extended hours, see the fees below.
Reservations must include set-up and take-down time. If you are using catering or entertainment, please account for their set-up and take-down. If a third party is being used to coordinate an event, all communication with the Community Center is to be done by the renter.
Proof of Residency: Proof of residency is required at the time of booking. Please note falsification of proof of residency will result in the forfeiture of all fees. Two forms of proof must be presented for each rental. Examples include current utility bill and current driver’s license or state photo ID with address.
Rental Fees
| Room | Occupancy with Chairs & Tables | Occupancy with Chairs Only | Regular Hours | Extended Hours | Kitchen Fee |
|---|---|---|---|---|---|
| Fairmount | 72 | 125 | $90/hour | $100/hour | $50 extra |
| Richmond | 72 | 125 | $90/hour | $100/hour | $50 extra |
| Fairmount & Richmond | 144 | 250 | $100/hour | $125/hour | $75 extra |
| Beechwood | 48 | 75 | $50/hour | $60/hour | $30 extra |
| Chagrin | 56 | 75 | $50/hour | $60/hour | $30 extra |
| Beechwood & Chagrin | 104 | 150 | $75/hour | $85/hour | $50 extra |
| Cedar | 20 | 35 | $30/hour | $45/hour | $20 extra |
| Green | 20 | 25 | $30/hour | $45/hour | $20 extra |
| Cedar & Green | 40 | 60 | $60/hour | $60/hour | $30 extra |
| Beechwood, Chagrin, Cedar, Green | 144 | 210 | $100/hour | $125/hour | $75 extra |
Regular Hours: Monday-Friday, 9:00 AM-4:00 PM
Extended Hours: Weekdays from 6:00 AM-9:00 AM, 4:00 PM-11:00 PM, and weekends from 6:00 AM-11:00 PM.
Security Deposit
A security deposit of $200 and all other applicable fees (hourly rate, Police/Parking lot attendant fees) are due at time of booking. The cost of repairing any damage to the facility or its contents shall be charged directly to the permit holder. Such cost shall be charged against the security deposit. Any cost over and above will be the responsibility of the permit holder. Any remaining deposit will be refunded approximately 30 days after the event. The City of Beachwood reserves the right to retain the security deposit (partial or entire) for any violation to the Beachwood Community Center Rules and/or Regulations.
Police Security
A police security / parking lot attendant fee may be assessed for special circumstances depending on the nature of the event, attendance levels, etc. If it is determined a police / parking lot attendant is necessary a fee of $70 per hour per officer shall be paid at the time of booking.
Quick Link: PDF Document - Rules, Regulations, Rental Fee Info
Rules & Regulations Overview
Arrival: Applicants are to be the first person on site and the last person to leave. A pre-inspection and post-inspection form must be completed and signed the day of use. Applicant is required to be present during the entire event or the event will be terminated and all fees forfeited.
Caterers: Applicant is responsible for the caterer. The caterer must adhere to all rules set forth by the Beachwood Community Center.
Supervision: Children must be supervised at all times. All youth activities must have adult supervision. Adult supervisors are to be 21 years or older. The required ratio is one adult per 10 children. Most youth activities will require police security with an additional per hour charge.
Animals: Special arrangements must be made with the Beachwood Community Center rental coordinator prior to an event for the use of live animals. Failure to comply will result in the termination of event and the forfeiture of all fees.
Gambling: Ohio law prohibits the use of the Beachwood Community Center for gambling purposes. If you have any questions as to whether your activity constitutes gambling, please contact the Beachwood Community Center at 216-292-1970. For profit fundraisers are not permitted.
Alcohol: Alcoholic beverages are not permitted.
Equipment: Special equipment requests or additional furniture needs must be made at least two weeks prior to the event and the City of Beachwood will invoice the applicant for the expenses. Arrangements may be made with the Beachwood Community Center rental coordinator if there is a specific vendor(s) you wish to be used, otherwise the city will choose the vendor.
Attendance: All private events held at the Beachwood Community Center must be by invitation only.
Sound System: The sound system and microphones may be provided and appropriate volumes are to be controlled by Community Center staff. Independent sound systems (i.e. DJ equipment) sound levels may not exceed the level deemed appropriate by the Beachwood Community Center staff. If a DJ is used, please make sure your rental time includes the equipment set-up and take-down; otherwise loss of security deposit may result.
Tables, Chairs & Window Shades: Available furnishings include chairs, 3-foot card tables, 6-foot rectangular tables and 60 inch round tables. Window shades will be adjusted per renter’s request by Beachwood Community Center staff.
Cleaning: All papers, garbage, or rubbish in areas used are to be neatly cleaned up and placed in trash containers / bags provided. Tables and chairs should be clear of debris and wiped off. Improper clean-up may result in loss of security deposit.
Decorations: No tape, thumbtacks, nails, screw-in hooks, staples, sticky tape, or other fasteners may be used on any surface or wall in the Community Center. Glitter, confetti, lighted candles, open flames, smoke, or fog machines are not permitted. Helium balloons must be weighted.
Food: No food preparation is permitted on site. All food and refreshments must remain inside the reserved areas. The Community Center staff reserves the right to inspect all containers.
Kitchen Rental: Kitchen use is limited to one renter at a time; subject to previous rentals. Kitchen rental consists of counter space, refrigerator, sinks, and ice machine.
Cancelling Your Event
To receive a full refund, including security deposit:
- Applicant(s) must cancel and complete a Refund Form no less than 30 days in advance of the event. Refund requests will be subject to a 5% processing fee, with a minimum of $5 and a maximum of $25.
- There will be a 15% handling fee applied to cancellations which are less than 30 days but before seven days prior to event
- There will be NO refund for events cancelled less than seven days prior to event
Special Note
The mayor and council reserve the right to cancel or re-schedule the use of the Beachwood Community Center if a city function requires its use. If we cannot reschedule the event, a full refund will be issued.
Availability & Changes
Rental dates for the Beachwood Community Center are subject to availability. Rules and regulations are subject to change.